Clinical Notes Software for Mental Health Practitioners
Go paperless. Stay POPIA-compliant. Spend less time on admin.
Encrypted session notes, AI-assisted writing, voice dictation, and built-in POPIA compliance — all in one secure platform built for the way South African mental health practitioners actually work.
No credit card required · Cancel any time · No questions asked.
Session Note — Sarah M.
SOAP Template · AI-assisted
Session Note — Sarah M.
SOAP Template · 12 Apr 2026
Subjective
Objective
AI-Assisted
SOAP note ready to review
Risk Flag Detected
On-device only — never uploaded
You didn't enter the mental health field to manage paperwork.
But without the right tools, that's exactly what happens.
Drowning in paper files and folders
Patient records scattered across filing cabinets, notebooks, and sticky notes. Finding anything takes too long — and losing it could cost you your registration.
Generic tools that don't meet compliance
Google Docs, Dropbox, and WhatsApp aren't built for clinical work. They don't meet POPIA or HPCSA requirements — and your patients' data deserves better.
Evenings lost to note writing
Sessions end, but the work doesn't. Writing up notes by hand after a full day of client work is exhausting and unsustainable for a solo practice.
TheraLog was built to solve exactly these problems. See how it works →
How It Works
From sign-up to paperless in one session
TheraLog is built to be set up in minutes, not days. Here's what your first 24 hours look like.
Set up your practice in 5 minutes
Add your practice details, upload your letterhead, and create your first client profile. No technical setup required — just sign up and go.
Write your first AI-assisted session note
Jot bullet points after your session. TheraLog generates a full structured clinical note — SOAP, CBT, DBT, or any template you choose. Review, edit, save. Encrypted automatically.
Manage your whole practice in one place
Book appointments, send secure intake forms to clients, and access your notes from any device — even offline. Your entire practice, in one secure platform.
No credit card required · Cancel any time · No questions asked
The Solution
TheraLog replaces all of it.
One secure, purpose-built platform that fits the way South African solo practitioners actually work — even through load-shedding, even in rural areas, even without internet.
We built TheraLog because mental health practitioners shouldn't have to choose between giving clients their full attention and meeting their compliance obligations. You deserve tools that work as hard as you do.
Start Free Trial →Paper files and manila folders
Encrypted digital records, searchable in seconds
Handwritten session notes
AI-assisted clinical notes from your bullet points
WhatsApp voice notes
Secure, on-device voice dictation
Compliance guesswork
Built-in POPIA tools — consent, audit logs, retention
Fragmented scheduling tools
Appointments and calendar in one place
Paper intake forms
Secure digital intake links sent to clients remotely
Features
Everything you need to go paperless
Built specifically for solo private practices.
End-to-End Encryption
Your notes are encrypted with AES-256-GCM using a PIN only you know. Not even TheraLog can read them.
AI-Assisted Note Writing
Generate structured clinical notes from bullet points using therapy-specific templates: SOAP, CBT, DBT, Trauma-Informed, Safety Plans, and more.
Voice Dictation
Dictate notes hands-free during or after sessions. Works on-device — no audio is sent to the cloud.
Risk Flagging
Automatically detects suicidal ideation and self-harm language. Runs entirely on-device — never sent to the cloud.
POPIA Compliant
Built-in consent management, audit logs, and configurable data retention controls that meet South African legal requirements.
Works Offline
Notes save locally and sync when back online. Load-shedding and poor connectivity will never interrupt your work.
Patient Intake Forms
Send secure links to clients to complete their own intake forms remotely — before their first session.
Appointments & Calendar
Manage your full schedule in one place. View upcoming sessions, set reminders, and track availability.
Go fully paperless
Everything in Starter, plus document storage, digital consent forms, and AI-assisted referral letters.
Secure Document Storage
Store and organise clinical documents securely alongside patient records.
Digital Consent Forms
Send consent forms to clients digitally — signed and stored without a single piece of paper.
AI-Assisted Referral Letters
Generate referral letters with your practice letterhead using AI. Review, edit, and send.
Security
Security built for clinical work
Mental health practitioners work with the most sensitive information imaginable. TheraLog is engineered so that even we can't read your clients' notes.
Zero-Knowledge Encryption
- ›Your session notes are encrypted on your device using AES-256-GCM before they ever leave your browser.
- ›The encryption key is derived from your personal 4-digit PIN using PBKDF2 — a key that TheraLog never sees, never stores, and cannot recover.
- ›Only encrypted ciphertext is stored on our servers. If your PIN is lost, the data cannot be recovered — by anyone.
POPIA & HPCSA Aligned
- ›Under POPIA, you are the Responsible Party. TheraLog acts as your Operator with all required safeguards.
- ›Built-in consent capture, full audit trails, and configurable data retention periods help you meet your compliance obligations.
- ›HPCSA record-keeping requirements (minimum 6 years) are supported by design.
Offline-First Architecture
- ›Your notes live on your device first, cloud second. Work anywhere — through load-shedding, poor connectivity, or in areas with limited internet.
- ›Data is saved locally in your browser and automatically synced to our encrypted infrastructure when you reconnect.
- ›You always have access to your records, regardless of connectivity.
Pricing
Simple, transparent pricing
30-day free trial · No credit card required.
Starter
Everything a solo practitioner needs to go paperless.
- Unlimited patients & session notes
- End-to-end encrypted notes (AES-256)
- AI-assisted note writing (SOAP, CBT, DBT & more)
- Voice dictation (on-device)
- On-device risk flagging
- Patient intake forms
- Appointments & calendar
- Offline-first — works through load-shedding
- POPIA compliance tools
- Audit logs & data retention controls
- Email support
Paperless
Starter + document storage, consent forms, and AI referral letters.
- Everything in Starter, plus:
- Secure document storage
- Digital consent forms
- AI-assisted referral letters
- Practice letterhead on all letters
No credit card required · No contracts · Cancel any time · Payments via PayFast.
Mental health practitioners across South Africa are going paperless.
Join them free for 30 days.
Set up your practice in under 10 minutes. Write your first AI-assisted session note today. Cancel any time — no questions asked.
No credit card required · No contracts · Cancel any time · South African support